Chief Operations Officer

Schear Immigration is a boutique immigration law firm specializing in U.S. business and family immigration law. Our offices are at 22 Rothschild Blvd in Tel-Aviv. As Chief Operations Officer (“COO”) at Schear immigration, you will direct and oversee all aspects of the firm’s day-to-day operations including management of all essential business processes such as corporate planning, administration, finance and human resources.

Operational Leadership - Managing daily operations, including human resources, IT, and facilities.

Strategic Planning - Translate Founding Partner’s vision into actionable operational strategies.

Coach Staff - ensure adherence to management standards including 1:1s, ongoing training.

Data analytics/reporting – oversee hourly reporting and flag any deviations from set KPI’s.

Technology Implementation - Drive adoption of legal tech, including AI tools and document management systems.

Lead recruitment processes end-to-end including initial screening and interviews.

Manage onboarding/offboarding of employees and oversee training plans.

Perform employee reviews and develop corrective action plans if needed.

Refine and reinforce firm culture by eliciting feedback from all team members, identifying problems, prescribing solutions, and personally exemplifying positive culture.

Establish annual budget and manage/mitigate potential financial risks.

Proactively identify ways to improve office operations and lower expenses.

Issue letters of engagement and negotiate terms with clients if needed.

Oversee billing and collection – ensuring that all invoices are paid upon issuance.

Negotiate contracts with potential hires, external suppliers and service providers.

Act as senior escalation point for client problems and financial matters.

Business Development – manage events/conferences, social media, and legal rankings.

Lead special projects such as office search and move. Volunteer work, etc.

Personal trust and ad hoc duties for company and managing partner.

Process Management – ensure internal operations and legal processes are seamless.

Oversee all office and legal staff day-to-day work on administrative and HR levels.

Establish and implement company policies such as HR policies, employee handbooks, etc.

Qualifications

Master’s degree in business administration (MBA). Law degree is an advantage.

Minimum of 5 years of experience in senior administrative or operations role – must.

Experience in managing teams of 10+ employees – must.

Financial Acumen - proficiency in budgeting, financial planning, and profitability analysis.

Bilingual Hebrew and English fluency - must.

Ability to work independently under tight timelines.

Ability to relate and communicate to clients and people at all levels.

Ability to prioritize and administer tasks as well as flexibility to work outside of office hours.

Position requires a high degree of personal trust.

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